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Download our free business plan templates and business presentation templates. Sign up for our 30-Day free trial to start invoicing clients quickly and easily. delivers online tools that help you to stay in control of your personal information and protect your online privacy. Setting up shop 8. Marketing and launching your business While it might seem like a lot to take on, using a checklist breaks it down into manageable, clear steps. All you need to do is get started, and you're on your way. Download the business startup checklist today to get started on the path to business success! This page gives you 20+ best free startup business presentation templates (PowerPoint & Keynote). If you need a startup theme for your ppt, take a look at this list. Google Slides themes and Powerpoint templates for startup. Our startup templates is great for business startup success or small business roadshow presentations. Startup costs — Joe’s Pizza Place This worksheet is set up for a fictional business, Joe’s Pizza Place. Use it to get started calculating the startup costs for your own business. Change expense categories or add new ones to fit your business. Enter one-time and monthly expenses in the appropriate columns.

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No matter whether you’re a new small business owner or the head of a home looking to manage your finances better, compiling a monthly budget is one of the most critical tasks you’ll undertake. Coming up with a simple budget requires a bit of work, but it’ll pay tremendous dividends in the future.

Budgets serve as a financial roadmap. Not only can they help you understand the future of your small business or personal finances, they can also hold you financially accountable. The expenses of one home or business may vary significantly from that of another, so it’s essential that you come up with a budget spreadsheet that suits your needs.

Fortunately, we’re here to help. We’ve provided you with an outline of a few of the benefits that come from crafting a monthly budget. Then we included a few budget planner tips to help you start planning. Finally, you’ll find a free budget template. Whether you need a budget tracker for your small business or to use as a personal money manager tool, you’ll likely find our free budget template worthwhile.

Download your professional startup budget template for free

The importance of a budget

Taking the time to sit down and compile a budget worksheet is useful because it allows you to figure out how much money you have, how much you’ll spend in the coming months, and how much income you need to meet your financial goals. Completing a budget sheet is critical, not only for personal finance but for small business owners as well.

Personal financial budgeting

It doesn’t make any difference whether you’re looking to set a family budget or are a college student worried about how to pay your loans — budgeting can help you meet your personal financial goals. Budgeting allows you to analyze your cash flow and expenses, holding you accountable each week and month. By doing so, you can work toward earning your financial freedom.

Consider the fact that roughly two-thirds of Americans indicate that they would struggle to come up with $1,000 in case of an emergency. Additionally, the average American carries $6,375 in credit card debt. Lastly, around half of Americans with student loans express concerns about their ability to pay off the debt.

Setting a home budget allows you to meet your financial goals. Are you looking to set money aside for your children’s college plan? Would you like to begin saving for a home? Do you need a wedding budget to help pay for your big day? Would you like to start paying off debt and escaping the trap of high-interest loans? A personal budget will provide a roadmap of what you’re permitted to spend so that you’ll meet your financial goals.

Budgeting for small businesses

A small business budget is usually a vital component of the business plan. If you’re applying for loans or pitching to investors, providing a monthly budget spreadsheet will be helpful. Small business budgets explain how your business will spend its resources to reach its goals.

Business owners should always refer to their budget before making critical expenditures. For instance, decisions, like purchasing new machinery or expanding into a new store, should only be made after checking to see that it fits your budget. You can adjust variable expenses of your budget as needed over time, to help offset your expected change in cash flow. Gremlins, inc. – agents of chaos.

Budgeting is particularly critical for a startup business. Many new business owners underestimate business start-up costs. They may have to take out first-year business loans with high-interest rates so that they can meet their monthly costs.

New business owners may want to use a small business budget template to break down expenses into two categories, “One time” and “Monthly.” If a new company does not have to take out small business loans, it will have much more working capital on hand, which could help grow the company.

Tips for budgeting

When creating a budget, there are a few things you should keep in mind. To start constructing your budget, review your expenses from the past couple of months. Then, come up with budget categories to arrange these expenses. For instance, when constructing a personal monthly budget, consider budget categories like:

  • Groceries
  • Gas and Vehicle Expenses
  • Clothing
  • Cable

When creating a small business monthly budget, consider things like:

  • Employee Salaries
  • Insurance
  • Interest Payments

By reviewing your expenses, you can determine what’s essential to your weekly budget. You should also be able to decide on some of your variable expenses as well. Your variable expenses are non-essential items where you have flexibility. For instance, instead of spending $300 per month to eat out, you can limit yourself to $100 when constructing your budget template.

You should also include your financial goals as a budget category. Say, for instance, that you’d like to pay your student loans off more quickly than anticipated since they have a high rate of interest. You budget to pay an additional $50 of student loan debt per week. Create a budget category for “Student Loan Debt Payments.”

Since your goal is to pay off student loan debt, your “Student Loan Debt Payments” would be a non-variable expense. A non-variable expense is one in which you have no flexibility — you’re committing to this expense. So, in this case, going out to dinner would be a variable expense, while paying off debt is a non-variable expense.

Once you’ve figured out your expenses, you should take a look at your cash flow to determine how much money you’re bringing in. Be sure to use your actual income when creating your budget, not how much you expect your income to be in the future. The beauty of using a monthly budget template is that you can quickly adjust for changes in cash flow at any time. Business owners should carefully analyze key financial documents, including:

  • Financial statements
  • Cash flow statements
  • The balance sheet
  • Financial projections

When constructing your weekly budget, it’s in your best interest to leave yourself an few extra dollars per week that’s unaccounted for. If you don’t end up spending this money, that’s ok. You can put it into a bank account and allow it to grow. But, if something were to come up, you can rest assured that you can still meet your budget without having to stress.

We recommend creating both weekly budgets and monthly budgets. This allows you to view the “big picture.” Your primary goal should be to hit your monthly budget. If you don’t have much experience budgeting, following a weekly budget provides you with an excellent roadmap to do so. Adhering to your weekly budget is a sure-fire way to ensure you meet your financial goals each month.

QuickBooks free budget template

Learning to budget for the first time shouldn’t be overwhelming. No matter if you’re a small business owner or the head of household looking for help with financial planning, our monthly budget template can help.

This free budget template works with Microsoft Excel and Google Docs. You can customize this monthly budget worksheet with the budget categories that most apply to you. Although the Excel template has many budget categories in place to track the business expenses and startup costs of a new company, it’s easy to use as a household budget template as well.

To fill out this spreadsheet, determine the number of months the startup period will cover. Next, enter the applicable costs into their respective cells. The total amounts will automatically populate based on the embedded formulas. Once completed, you will be able to view an itemized list of your expenses. We also included an example startup budget to help guide you through the process.

Meeting financial goals can be challenging for anyone. Sticking to your budget could help make things easier.

Download a Spreadsheet to Help you Estimate Your Business Startup Costs

No matter what kind of business you intend on owning, it is a good idea to estimate your business startup expenses prior to jumping in. Whether you plan on starting a small business or a larger franchise, you may be surprised at the total start up cost. Nearly all new business owners underestimate the cost of starting their business, leaving it exposed to the risks of being underfunded. To help you avoid this common mistake, use our Free Business Start Up Costs Template to help you determine how much money you need to get your start up business up and running safely. See below for additional information, tips and resources.

Calculating business start up costs should be a part of starting any business. An entrepreneur is usually required to put these costs together as part of a business plan, loan or grant application. They are also helpful when putting together proforma financial statements.

Business Start Up Costs Template

for Excel, OpenOffice, and Google Sheets


⤓ Excel (.xlsx)⤓ Google Sheets

Other Versions

License: Private Use (not for distribution or resale)

'No installation, no macros - just a simple spreadsheet' - by Jon Wittwer


This Excel workbook will help you put together an estimate of costs and funding required to start your business. It is pre-populated with expense categories common to many small businesses and home-based businesses, so it can be very useful in helping you identify all of your start up costs, including many you may not have considered.

As you add your own costs or expense categories, the template will help you understand whether you have adequate funding. Once you have your funding secured and you pull the trigger, use the worksheet to track your actual expenditures to help you keep your costs under control.

As you get your business going, you may want to consider using a more detailed business budget and other financial statements.

Starting a restaurant? This free template also includes a customized start up cost sheet with many cost categories specific to owning and operating a restaurant. Perfect for helping you capture all of those Restaurant Start up Costs.

Starting a franchise, web business or home business? Continue reading below for some help with costs specific to these types of businesses as well as links to other helpful resources.

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Business Startup Costs are Easily Overlooked

Start Up Costs for Different Businesses

Restaurant Business Start Up Costs

Starting a restaurant can be expensive because of the specialized equipment and facilities that are required. Luckily, there are usually leasing options available for the expensive items and many landlords will work with you on leasehold improvements. Use the Restaurant specific worksheet in the Business Start up Cost Template to help you consider other expenses such as cleaning costs, uniforms, menu development and supplier sourcing costs.

Home Business Startup Costs

The nice thing about a home based business is that you can forgo many of the typical expenses of a startup. Things like internet, office space, furniture and utilities are already taken care of. Better yet, if you qualify for the home office deduction, now you can write some of these items off as business expenses. Simply put $0 in the template or delete the rows for those expenses already covered. If you are starting a home-based internet business, continue on to the next section.

Internet Business Startup Costs

A web based business may be one of the least expensive businesses to start, especially if you can do the web development work yourself. Use the basic template and decide which expenses apply to you – simply delete the rest. You may also want to consider some items not listed, such as custom web page design and development work, custom database development and scripting, search engine optimization (SEO) and advanced hosting services to name a few. Also, if your business is retail, don't forget to include all of the referral and usage fees for selling through storefronts like Amazon and Ebay.

Franchise Business Start Up Costs

Our Business Start up Cost Template will also help you if you are looking for a start up franchise opportunity or looking for franchises for sale. Along with all of the regular costs of starting a business, the template also includes categories for fixed franchise fees as well as monthly franchise dues and marketing co-op fees. You may also want to check with the franchise corporate offices. Many of them provide tools to help you estimate your start up and operating costs.

How to Use the Business Startup Cost Template

The key to putting together accurate numbers is to get into the details. This requires doing detailed research by calling suppliers and providers, searching the internet and listing any and all costs that may be applicable. To help you, the business cost template comes pre-populated with many of the most common expense categories. It also contains additional suggestions and tips for each category to help you make sure you considered everything. Feel free to add additional line items that are unique to your business.

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Funding Sources

Start by listing the sources of funding that you believe will be available to you in the Estimated column. This would include money supplied by owners and investors, funds available from bank loans or other lines of credit. In some cases you may be pursuing other sources of funds such as grants, endowments or sale of assets.

Fixed Costs

After all your funding sources have been outlined, start putting in the estimated fixed costs. These costs are one-time costs associated with getting your business up and running. This includes things like leasing space, purchasing assets, stocking up on inventory and getting your legal and marketing issues in order.

Two key parts to the fixed costs are the Working Capital and a Reserve for Contingencies – these can be significant. Any startup is advised to have a Contingency Fund as there are always last minute surprise costs and fees. Consider the risks of your business and set aside sufficient funds accordingly.

Be sure to include enough Working Capital to fund your normal business operations as you grow. Remember that there can be a significant amount of time between when a sale is made and when you actually receive payment. Sufficient working capital is needed to allow you to continue to purchase inventory and pay bills while waiting for payment. More than one growing business has failed because it lacked sufficient working capital.

Monthly Costs - Until Profitable

Many entrepreneurs fail to understand that businesses are seldom profitable the first day. In order to have a clear picture of actual cash required, it is important to estimate your monthly operating costs as well as how many months it will take you to move from the red to the black. The template is setup to assist you in determining these important costs. 60 parsecs download free download. Simply identify how many months you believe it will take to get up and running and fill in the estimated monthly costs.

Ready, Set, Go

As a time window is provided and all the sources and costs are identified, the spreadsheet will calculate whether you have a surplus or deficit in funding. If you have a deficit, then you will need to figure out if there are ways to scale back your costs or look for additional funding. If you have surplus and are confident in your numbers, you may be good to go.

Keeping Things in Check

The excitement of starting the business can cause entrepreneurs to spend more than they planned. Use the template to keep you grounded. As you collect funds and begin to spend money, record the Actual amounts next to the Estimated numbers. The spreadsheet will calculate whether you are running over or under you estimated numbers so you can make adjustments as you go.

Additional Business Startup Expense Tips

  • Securing lines of credit can take some time. Be sure to have them in place before they are needed.
  • Be aware of credit card processing fees. These can be 2% to 5% of the total.
  • Little items may not seem like much, but they can add up quickly. Don’t overlook them.
  • Business Startup Costs are only part of the financials that any new business owner should put together. Consider putting together a proforma cash flow statement and balance sheet.
  • If you are searching for funding, odds are you will need a business plan. Business plans can be a great way to concentrate your thoughts and to really put together a game winning strategy as well as get feedback from mentors and associates.

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References and Resources

Below are a number of great references that can help provide you with more information and direction on starting your own business.

Startup Costs For Different Businesses

  • Estimating Startup Costs at - Information on estimating start up costs from the U.S. Small Business Administration (SBA) office.

Business Startup Loans and Grants

Startup Company Tycoon

  • Small Business Loans and Grants at - Information and assistance on understanding the various Business Startup Loans and Start up Business Grants available to small businesses.
  • Official Site of U.S. Grants - Official site for finding and applying for U.S. Grants including Business Startup Grants.

How to Start a Business

  • Starting and Managing a Business at - Helpful information from the SBA on starting and managing a business.
  • Starting a Business at - Many different articles and tips on starting your own business.
  • 10 Steps to Starting a Business at - Detailed information from the U.S. Government on the 10 steps for starting a business.
  • Writing a Business Plan at - SBA information about how to put a solid business startup plan together.
  • Business Plan Software at - Great software for putting together a business plan. Will guide you through the process and has hundreds of industry specific examples.

Small Business Information and Assistance

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  • Online and face-to-face Mentoring at SCORE - SCORE,a non-profit organization, partners with the SBA to educate entrepreneurs and help small businesses.
  • Minority Business Development Agency at Tools, information and help for those starting Minority Owned Businesses.
  • Small Business and the FDA at - Great information for those who are launching business under the purview of the FDA.
  • Federal Business Opportunities at - Official government site for identify and bidding on opportunities to do business with the U.S. Government. Can even use it to come up with Business Startup Ideas.
  • Information for Entrepreneurs at – Site dedicated to helping entrepreneurs to build a business.

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Disclaimer: This spreadsheet and the information on this page is for illustrative and educational purposes only. We do not guarantee the results or the applicability to your unique situation or business plan. You should seek the advice of qualified professionals.
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